Excel group by multiple columns. One of its most powerful tools is the Table.

Excel group by multiple columns Sep 6, 2024 · Frequently Asked Questions on "How To Group Columns in Excel" 1. How to Add and Remove Columns and Rows in Microsoft Excel Select the columns in the group, head to the Data tab, and open the Outline drop-down menu. Feb 22, 2018 · You can use the Consolidate option (Data->Data Tools->Consolidate). Dec 20, 2024 · The GROUPBY function in Excel enables users to group data by multiple fields and perform aggregations, similar to a PivotTable but within a formula. The result is a summary table created with a single formula. Grouping columns in Excel helps you collapse and expand sections, making your data easier to read and navigate. Immediately below the Basic option, choose the column by which you’re grouping rows. Apr 16, 2024 · Here, i discussed three simple methods on how to group rows by cell value in excel using illustrated View tab, Power Query and Pivot Table. While GROUPBY() seems simple at first glance, clever combinations with other functions open up advanced capabilities: multi-level grouping with automatic subtotals, creating multiple summaries in one formula, custom headings, and even pulling results into other parts of your Discover time-saving Excel techniques to group, collapse, and expand rows & columns across all worksheets simultaneously. =GROUPBY(B3:B15,C3:D15,SUM,3) May 3, 2023 · The tutorial looks at how to group columns in Excel manually and by using the Auto Outline feature. With PivotTables its easy to add the columns you like via checklists and drag & drop, but with the new GROUPBY and PIVOTBY its a bit harder. For example, to group data first by product (Column B) and then by region (Column C), use the range B2:C22. Jun 13, 2022 · GroupBy and Sum rows using multiple columns in Excel Asked 3 years, 5 months ago Modified 3 years, 5 months ago Viewed 1k times Master the GROUPBY function in Excel with practical examples. I'd like to aggregate the values of these two columns. And the function enables users to selectively present data relevant to other users while Apr 1, 2025 · Excel's GROUPBY function lets you group and aggregate data based on certain fields in your table of data. Power Query has two types of Group By operations: aggregate a column with an aggregate function, or perform an operation. It also offers arguments that allow you to sort and filter your data, so you can tailor the output to meet your specific needs. No worries, the GROUPBY function supports multiple row_field columns. 2. Apr 19, 2024 · 6 Different Methods to Group Cells in Excel. This article shows how to sum by group in 4 different ways in Excel. Power Query has two types of Group By operations: aggregate a column with an aggregate function, or perform a row operation. ) for each of those groups". Nov 6, 2024 · A simple guide on how to use the new Excel GROUPBY function, including real-world worked examples and when to use instead of a Pivot table. Given the following example (this is an inventory sheet I use at my restaurant:) At the far right of the spreadsheet ther Jul 5, 2024 · To sum by group in excel is a very popular operation. Grouping or outlining data in Excel allows you to show and hide rows or columns depending on how much detail you want to see onscreen. All this with Aug 25, 2023 · Shortcut to Group Rows or Columns ALT + SHIFT + → See all Excel shortcuts This tutorial demonstrates how to group rows and columns in Excel and Google Sheets. Nov 6, 2024 · Field Relationship: Group Multiple Columns The [field_relationship] option in Excel’s GROUPBY function controls how data is grouped when you use multiple columns. Click "Ungroup" or select "Ungroup" in the Ungroup drop-down box. If you would like to follow along in using this function, you can download this Excel workbook and view the video at the end of this article. See full list on support. Nov 24, 2025 · Unleash the full potential of Excel’s GROUPBY() function, the game-changer for summarising data in Microsoft Excel. Read the article for practical tips and examples! Discover the potential of Excel's new functions PivotBy and GroupBy. This is easiest to do with adjacent columns. The example below aggregates the values in columns E and F, grouping by the values in column P: Each column referenced in the values argument produces Jan 9, 2024 · Excel GROUPBY and PIVOTBY functions enable you to pivot and summarize your data without the need for PivotTables. Sep 3, 2024 · I got the trick of GROUPBY() function. Jul 11, 2024 · Learn how to use the PIVOTBY function in Excel to summarize and analyze data within a formula without the need for separate pivot tables. Feb 5, 2025 · Learn to use Excel's GROUPBY function like a pro. Nov 11, 2024 · Create nested column groups in Excel to organize data hierarchically. Jun 12, 2024 · Learn how to group columns in Excel effortlessly! Our step-by-step guide for beginners will help streamline your data management tasks with ease. Learn how to group and aggregate data efficiently with this comprehensive guide. Power Query tutorial for beginners on how to group data by multiple columns and multiple measures either on existing dataset or by creating new table by dupl Sep 22, 2025 · Group By type should be Basic for one-column-based grouping and Advanced for grouping by multiple columns. Mar 3, 2025 · Advanced techniques include grouping non-adjacent columns with HSTACK, performing multiple aggregations on the same column, and counting unique items using custom Lambda functions. Aug 3, 2024 · Discussed two methods regarding how to group columns in the Excel pivot table. Oct 24, 2022 · In this post, we look at the Power Query Group By transformation. Nov 1, 2025 · Learn how to group columns in Excel Pivot Tables using Calculated Fields, PivotChart Wizard, and Power Query for better data analysis. how do i keep these as two seperate groups? With GROUPBY, I can do multilevel grouping if the columns are next to each other but is there a way to do it when the columns are not side by side? Rearranging the source data is not an option. How to group rows automatically (create an outline) If your dataset contains just one level of information, the fastest way would be Oct 25, 2025 · Learn how to group rows by cell value in Excel using the GROUPBY function, Data tab, Pivot Table, and Power Query. Excel allows up to eight levels of grouping. Mar 28, 2025 · In Power Query, you can group or summarize the values in various rows into a single value by grouping the rows according to the values in one or more columns. How do I group non-adjacent columns in Excel? You need to create multiple groups separately to group non-adjacent columns, as Excel does not support grouping non-adjacent columns in one step. Users can utilize the Excel column grouping option to develop a well-organized financial model. Mar 14, 2025 · Unlock the power of GROUPBY in Excel! Combine tables, create dynamic fields, and perform scalable data analysis with this comprehensive guide May 16, 2023 · How to create two groups of columns next to each other i am trying to create two groups of columns that are next to each other. Streamline your spreadsheet organization with these power-user tricks. Group By summarizes data by aggregating rows based on one or more columns. Currently, the GROUPBY function is available only in Microsoft Excel 365. In Excel, there are many ways to group and summarize data. To group by multiple categories, just separate column names with commas (just like the syntax in the ORDER BY tutorial!). With the data properly organized, use one of the following ways to group it. May 16, 2023 · I want to group 3 columns (Fruit, Color & Vendor) and get their corresponding group count in excel, without using any VBA code, but just simply using Excel functions. Nov 5, 2024 · The Excel GROUPBY function allows you to group, aggregate, sort, and filter data based on the specified fields. The syntax for GROUPBY includes parameters for row fields, values, and aggregation functions, among others. In Excel, show items or values in logical groups like months or quarters for ease of summarizing and performing data analysis. One of its most powerful tools is the Table. Step-by-step guide with real examples, advanced techniques, and expert tips for efficient data analysis. Learn how to create multiple aggregations using a single GROUPBY function. This is part of Use an outline to group data and quickly display summary rows or columns, or to reveal the detail data for each group. I described 3 different examples with three type of data for grouping them. Power Query’s M Language helps to group, aggregate, and summarize large datasets. The following formula solved my issue. Apr 13, 2025 · In this tutorial, we will show how to aggregate and summarize with Table. Pivot Tables Subtotal feature (Data > Subtotal) In Power Query, Group By Apr 7, 2025 · Learn to combine multiple rows into a single cell based on group criteria in Excel using formulas, VBA code, or Kutools for Excel's Advanced Combine Rows tool. Follow this guide to group columns effectively for clearer, structured data presentation. Sep 29, 2025 · When working with large spreadsheets, it can be difficult to manage wide datasets with multiple related columns. Learn how to effectively use the Excel GROUPBY function to streamline report creation. Group function using the Power Query M language. Aug 9, 2025 · A column group in Excel refers to the process of selecting and grouping multiple columns together so that they can be edited, formatted, or manipulated as a single entity. In the Query Editor, you can group the values in various rows into a single value by grouping the rows according to the values in one or more columns. By collapsing and expanding sections, you can enhance readability, streamline navigation, and create tailored data views. Mar 2, 2025 · To group rows by more than one column, you can select a range with several columns in the row_fields option. Jul 10, 2024 · Here, I explained how to group data in pivot table. Download our Excel workbook for free, modify data, find new results & exercise! Mar 10, 2010 · This is because, when we group by two columns, it is saying "Group them so that all of those with the same Subject and Semester are in the same group, and then calculate all the aggregate functions (Count, Sum, Average, etc. Multiple Calculation Columns You can refer to multiple columns in the values argument to produce multiple columns of calculations in the output. May 15, 2024 · 5 useful ways to sort & filter multiple columns in Excel. First select the A&B columns and use Consolidate with COUNT and then with SUM. microsoft. This feature is especially useful for financial reports, sales data, and project tracking where certain details can be hidden until needed. I'm trying to figure out how to "group by" values in an Excel spreadsheet. May 21, 2025 · Grouping and aggregating data are fundamental operations in data analysis. If I have the following table (shown in the image below), how can I write a grouped query that would concatenate the grouped results? For this example, I'd want to group by the LetterColumn and GROUP BY Two Columns You can GROUP BY two columns, even multiple columns, in SQL. Group function, which lets you group by one or more columns and perform various types of aggregations. Excel GROUPBY function is Most people think the Excel GROUPBY function is just for basic data grouping - similar to what an Excel pivot table can do. for example, create a group of columns b-e and f-h, but they just keep merging into each other. It supports to input multiple column range and SUM values for individuals columns by grouping items. Jun 26, 2024 · See how to use Excel's GROUPBY function for advanced data analysis. Jan 9, 2024 · Exercise 2: Grouping by Multiple Row Fields The second exercise demonstrates how to group by multiple row fields. It is available in Excel 365 and Excel 2021 as part of the new array formulas. Download our practice workbook for free, modify the data and exercise! Jan 16, 2025 · The GROUPBY function in Excel is designed to group data by one or more columns and apply custom aggregation logic. Aug 13, 2025 · Excel’s column grouping feature is a powerful tool for organising and managing large datasets. Learn their syntax and harness their potential through concrete examples. Apr 14, 2025 · The Excel PIVOTBY function is designed to summarize data by grouping rows and columns. Group rows, summarize values, sort and filter results, calculate totals and subtotals, all with a single formula. For an example of grouping by multiple columns, here's the average stock open price grouped by each ticker symbol and group by each year: Mar 17, 2023 · Grouping rows in Excel Grouping in Excel works best for structured worksheets that have column headings, no blank rows or columns, and a summary row (subtotal) for each subset of rows. Download & exercise the workbook to learn the methods easily. com Jun 27, 2025 · The Excel GROUPBY function is designed to summarize data by grouping rows and aggregating values. But did you know it can do much more? Jun 26, 2024 · The article describes 2 easy ways to group columns next to each other in Excel. Oct 29, 2022 · Ungroup Columns in Excel If you want to return your columns to their original states, you can simply ungroup them. Can I group columns using a keyboard shortcut? May 1, 2025 · Field_relationship, which is optional, specifies how relationships between fields are managed when handling multiple columns. Also, learn to make a user-driven formula to calculate by different categories and sort directions. Used PivotTable and PivotChart Wizard, Power Query Editor. We might use techniques such as: Functions – Dynamic Array functions along with SUMIF (S), SUMPRODUCT, or AGGREGATE. Feb 12, 2025 · Learn how to use Groupby in Excel with powerful methods like PivotTables and dynamic formulas to quickly categorize data, analyze trends, and gain insights efficiently. The result is a dynamic summary table created with a single formula. . What Is Excel Column Grouping? The option to group columns in Excel helps group columns at multiple levels, which we can expand to show and contract to hide the grouped columns at the click of a few buttons. Our source data (Table2) has AcctNum and Account name columns: We’d like our report to show both account columns, and then sum the amount column.